Twenty practical prompts designed for use with Google Gemini or Microsoft Copilot when they have access to your emails and calendar. Each prompt helps Athletic Directors manage emails, schedule meetings, and coordinate events more efficiently.
View ChatGPT PlaybookPrompt #1
The Athletic Director receives several emails from varsity and junior varsity coaches about upcoming games. Instead of reading each message, the director needs a concise overview to make quick decisions.
"Read my latest emails from the varsity and junior varsity coaches and summarize the key decisions and required actions in three bullet points."
Summary: The assistant notes that decisions include confirming practice times, arranging transportation, and coordinating with referees. Actions include contacting the transportation service, finalizing meal plans, and replying to coaches with the confirmed details. Sample reply: "Thank you for your updates. I confirm that practice will start at six in the evening. I will arrange transportation and send the final itinerary by tomorrow afternoon."
Both Gemini and Copilot can read, summarize, and draft email responses. Simply reference specific emails or threads in your prompts.
Use @Google Calendar (Gemini) or @Outlook Calendar (Copilot) in your prompts to create, find, or modify calendar events automatically.
These prompts are just the beginning. Contact Iron Hoof AI for personalized consulting and training to help your team harness AI effectively.